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Coordinator of Children and Family Ministries (CCFM)

Job Description: Coordinator of Children and Family Ministries (CCFM)

Alva First United Methodist Church

Hours: Approximately 12-15 hours a week; Wednesdays 5:30 p.m.-8 p.m.; Sundays 9 a.m.noon; 6 hours planning, preparing. Will include taking children to camp and other special events.

General Purpose:

Provide leadership and coordination of all children's programs birth through 5th grade by developing, coordinating, facilitating and administering ministry programs and activities with the goal of Christ centered growth in each child's life in terms of spiritual formation, social development, and leadership skills. Coordinate family ministry programs in conjunction with Youth Director and Pastor.


  1. At least 21 years of age.
  2. High School degree or the equivalent.
  3. Ability to create and resource a Leadership Team.
  4. Ability to work well with children and their parents.
  5. Basic understanding of children's developmental stages.
  6. Commitment to Jesus Christ and the primary teachings of the United Methodist Church.
  7. Basic financial management.
  8. Ability to keep confidentiality.
  9. Commitment to Safe Sanctuary policy.

10) Able to pass OSBI background check. 11) Provide satisfactory references.


The Coordinator of Children and Family Ministries reports directly to the Pastor in conjunction with the Staff/Parish Relations Committee.

Specific Job Responsibilities:

  1. To plan, develop, and coordinate a program of ministry for children including, but not limited to:
    • Children's Sunday school class coordination and involvement. This includes selection of curriculum with input from teachers and pastor, preparing and organizing weekly Sunday school lessons/activities, recruiting teachers and helpers and providing them with orientation to material and expectations.
    • Begin a Children's Church on as a trial run. Evaluate the trial and plan for a more permanent program.
    • Wednesday Niqht Live. This also includes selection of curriculum and preparation of lessons for teachers, teacher and meal server recruitment.

Curriculum should complement the Sunday school curriculum.

    • Summer Camps. This will include promoting camp attendance and may include accompanying children to camp and arranging transportation.
    • Vacation Bible School. This will include oversight if volunteer coordinator is designated or coordination of volunteers if CCFM serves as leader.
    • Seasonal Programs. This includes Palm Sunday and Easter activities, summer family events and the Children's Christmas program.
    • Fundraising for children's programs and missions.
    • Plan for and begin an afterschool orogram. This will involve an advisory group, and volunteer team.
  1. Encourage participation of parents in planning activities, recruiting volunteers, providing transportation, food and adequate supervision as needed for the various program/activities.
  2. Attend Sunday school and be present as greeter and resource for teachers. (The CCFS may teach classes due to unexpected teacher absences, but is not expected to serve on any regular basis.)
  3. Implement an assertive plan to invite and include new children in ministry activities and programs.
  4. Attend training events. (Registration to be paid by the church.) This includes Safe Sanctuary training and maintaining CPR and 1 st Aid certification.
  5. Attend Church Council meetings to report on children and family ministry.
  6. Publicize children/family activities through the church newsletter, Facebook, website fliers, phone/text calls, letters and cards.
  7. Keep track of children/family ministry expenses and staying within the allotted church budget. Communicate new needs to the pastor for funding.
  8. Communicate weekly with the Pastor about ministry plans and progress.

Other General Expectations:

Attend to the safety of the children through providing appropriate and adequate adult supervision, transportation, and securing release forms for anyone being transported off the church premises.

Provide adequate supervision for all activities. Adequate supervision is defined as maintaining appropriate adult to children ratios.

Due to the limited number of hours worked it will be unrealistic to think that the CCFS can be everywhere the church would like him/her to be; however, Sunday morning visibility seems critical. Be reasonably accessible to children and families for pastoral care and spiritual consultation.

Manage differences and conflicts with care, kindness and wisdom. Always speak the truth in love, striving to maintain unity by practicing openness, honesty and pastoral confidentiality.

Terms of Employment:

  1. Initial hiring is for a six- month period.
  2. Continue reemployment for a period of one year is renewable by mutual agreement between the Staff Parish Relations Committee and the employee so long as a fruitful relationship continues to exist.
  3. Salary and job performance will be reviewed each year.
  4. The CCFS will communicate with the pastor regarding time-off. The CCFS may take up to four Sundays off, not including absences due to youth retreats and trips, illness or family emergency.
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